AAS Annual Conference

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Important Dates and Deadlines

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A Practical Guide to Submitting a Proposal and Participating at the Conference

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Prizes

Travel Assistance

Looking for Panel Participants or to Join a Panel?

CHICAGO 2015: CALL FOR PAPERS

Deadline for Receipt of All Proposals: AUGUST 7, 2014

I. WELCOME

On behalf of the Program Committee for the Association for Asian Studies (AAS) 2015 Conference to be held at the Sheraton Chicago Hotel & Towers in Chicago, Illinois next March, we are pleased to invite colleagues in Asian studies to submit proposals for Organized Panels, Roundtables, Workshops, and Individual Papers for sessions to be created by the Committee.

The Committee seeks sessions that will engage panelists and audiences in the consideration of ideas, information, and interpretations that will advance knowledge about Asian regions and, by extension, will enrich teaching about Asia at all levels.

The deadline for submission of proposals is THURSDAY, AUGUST 7, 2014 at 5pm EST. All proposals must be submitted electronically. This site will be available for submissions from Thursday, May 29, 2014 through Thursday, August 7, 2014. After submission your proposal will be forwarded to the appropriate program committee members for review. You will find detailed instructions for submissions below and more detailed information about the conference (FAQ's, participant information, the proposal evaluation process) via the menu on the left of this page and throughout the AAS Annual Conference website. If you have any questions regarding panel participation that is not answered in this Call for Papers or FAQ, please contact the AAS secretariat at AASconference@asian-studies.org.

We look forward to your colleagueship at our Chicago conference and to a program that reflects the dynamism of Asian studies and the AAS.

Sincerely,

Juliane Schober
AAS 2015 Conference Program Committee Chair



Table of Contents

I. Welcome Message from the 2015 AAS Conference Program Committee Chair

II. IMPORTANT SUBMISSION GUIDELINES: READ FIRST

III. Panel Selection Criteria

IV. Creative Panel Formats

V. Workshop Sessions

VI. "Border-Crossing" Panels

VII. Directions in Social Sciences

VIII. Scheduling

IX. Panel Sponsorship

X. Looking for Panelists or to Join a Panel?

XI. Preregistration Requirements for Participants

XII. Travel Assistance

XIII. Audio Visual Equipment (for presentations)

XIV. PROPOSALS/PANELS TYPES

A. Organized Panels
B. Roundtables
C. Workshops
D. Individual Papers

XV. Program Committee

XVI. Important Deadlines


 

II. IMPORTANT SUBMISSION GUIDELINES

The AAS has established submission guidelines that apply to all participants and panel types. We urge your attention to some long-established principles upon submitting your proposal:

• NO INDIVIDUAL IS TO BE ON THE FORMAL PROGRAM IN MORE THAN ONE SESSION

This rule applies to ALL PANEL PARTICIPANTS: Chairs, Paper Presenters and Discussants. If an individual has accepted an invitation to participate as a chair, paper presenter or discussant on one panel, he/she should not also accept additional invitations to appear on additional proposals/panels. However, please note that an individual may serve multiple roles WITHIN ONE PANEL. For example, an individual may serve as both chair and discussant or as paper presenter and chair on the SAME PANEL. Panel organizers must confirm that the proposed panelists are listed on their proposal only. The name of a single individual on more than one proposal could threaten the chance of acceptance of every proposal involved. Note: Individuals may ORGANIZE more than one panel.

• PROPOSALS SHOULD BE IN FINAL FORMATION BEFORE SUBMISSION

A proposal should be a commitment in the sense that its original configuration (the original proposal submission) should match its final appearance in the printed program, and its delivery at the conference. Replacement participants are allowed but additional participants and co-authors are not allowed after the panel has been accepted.

• PARTICIPANT REGISTRATION DEADLINE

The Program Committee will expect strict compliance with the DECEMBER 4 DEADLINE FOR PARTICIPANT REGISTRATION, which assures inclusion in the printed Program, and will expect the in-person participation of all those named in successful proposals.

• PRESENTERS COMMITMENT TO PARTICIPATE

Habits of collegiality and professional courtesy are both the pattern and the continued expectation at the AAS conference. Most fundamental are the honoring of commitments to present papers and the provision of papers to discussants in a timely fashion. The Program Committee assumes and celebrates an interactive style and effective communication in the evolution and delivery of a well-coordinated panel session. Individual paper sessions also benefit from the best observation of professional practices.

• NO SHOWS

The Program Committee has noted a growing number of "no-shows" among panel participants. It is disrespectful toward fellow panelists and audiences, and unfair to those applicants who were not selected for inclusion on the program. Therefore, sessions will be closely monitored to note all no-shows. Participants who fail to notify the AAS secretariat in advance that they will not be able to attend the conference and participate in their panel session will not be allowed to submit a proposal for the following year's conference.



III. Panel Selection Criteria

The Program Committee considers the annual conference program to be primarily a collection of Organized Panels. For that reason, we accept a far higher percentage of panel proposals (approximately 70%) than individual paper submissions (approximately 10%) . The Committee will look favorably on imaginative panels that address issues of interest to a wide constituency, incorporate comparative perspectives, or cross disciplinary boundaries. The criteria on which the Committee focuses are:

• Intellectual quality of the research (originality of material or interpretations, soundness of methodology, knowledge of the field, etc.).

• Coherence of the papers proposed for a given panel.

• Quality of the written abstracts, the overall panel abstract being of greatest importance (clear, jargon-free prose is especially valued).

• Indication of a commitment to stimulating active discussion at panel sessions.

• Gender, ethnic, and institutional balance and a combination of junior and senior scholars.

• Attention to AAS guidelines (deadline, prohibition on more than one appearance, limits on number of presenters, etc.).



IV. Creative Panel Formats

The Program Committee supports innovative formats that will encourage bold thinking, lively dialogue, and audience involvement. We urge panel organizers to explore ways in which ideas can be communicated most effectively, and ways in which the audience can contribute to the liveliness of the dialogue.

In addition we encourage variety in the presentational format of sessions, perhaps by starting with discussants and then proceeding to papers delivered but not necessarily read aloud. Posting full texts of papers online would be a way of enlivening the session, in this instance by giving the audience a prior opportunity to approach the work of the panelists. Presentation by way of well-crafted remarks, rather than by reading an entire paper, might well suit these objectives. The following list of potential formats for the panel illustrates a range of styles but is not meant to confine your options:

• Formats that introduce, at the outset, a clash of perspectives, interpretations, or methodologies.

• Formats that limit each paper author/presenter to 10–15 minutes to explain the main idea of the paper.

• Formats permitting a joint panel discussion on a single theme or book as a part of the panel session.

• Formats in which commentators begin by summarizing and commenting on the papers and to which the paper writers then reply.

• Formats that allow sharply focused commentary from the audience early on.

• Formats in which knowledgeable members of the audience are encouraged to prepare comments of their own.

• Formats in which a single, major paper, film, or book launching is the subject of attention and on which other papers and all the commentary are focused.



V. Workshop Sessions

We are continuing Workshop sessions dedicated to teaching and professional development. This panel category should be particularly appropriate for sessions dealing with language pedagogy, the use of instructional technology in the classroom, new tools for research, tips on publishing a first book, etc. We encourage affiliate groups and committees that have previously conducted workshops or seminar-type presentations as "Meetings-in-Conjunction" to instead submit formal proposals within the Workshop category.



VI. "Border-Crossing" Panels

To encourage wide and innovative intellectual exchange, the Program Committee invites applications for sessions that cross borders—disciplinary, national, regional, and historical periods—in subject matter as well as participants. Border-Crossing panels should be coherent in theme and expansive in their mix of geographical areas and field of study. While the AAS is no longer able to provide funding for designated Border-Crossing Sessions, the special status of these panels will be indicated by highlighting in the conference program.

• Only Organized Panels (w/paper presentations) and Roundtables are eligible for this category. No Individual Paper proposal submissions will be considered.

• "Border-Crossing" panel organizers should use the Organized Panel or Roundtable application forms, and indicate in the panel abstract how the topic fits within the "Border-Crossing" structure and spirit. Proposals must also include individual abstracts from all paper-givers. The deadline is the same as for regular proposals.

• Proposals that are not selected as Border-Crossing sessions will be considered in the Inter-area category.


 

VII. "Directions in the Social Sciences"

To encourage the presentation of new scholarship in social science disciplines under-represented at AAS conferences (e.g., Political Science, Sociology, Economics, Psychology, Law, Public Health, and Social Work), the Board of Directors created the initiative "Directions in the Social Sciences." Under this initiative, a select number of panels in the social sciences will be highlighted in the conference program and scheduled at different times. The Board welcomes wide and innovative submissions in the social science initiative, particularly those including younger scholars and interdisciplinary approaches.

This initiative is meant to expand social science representation at AAS annual conferences. If your panel falls within one or more of these categories, please CHECK THE RELEVANT BOX on the Organized Panel or Roundtable application form (individual papers are not eligible). Checking the box will NOT affect the regular competitive review of your panel proposal—it will simply assist the Committee in selecting the highlighted panels and in keeping track of the number of proposals in the social sciences, which we hope will mount steadily.



VIII. Scheduling

Panel sessions will begin on Thursday evening, (March 26) and end on Sunday afternoon (March 29).

The Program Committee completes panel scheduling at the time of panel acceptance during the September program committee meeting. Organizers/Proposers should indicate any potential scheduling conflicts—along with a specific reason—on the proposal. You may indicate work, travel, personal religious conflicts, etc. on the proposal application. The committee will attempt to accommodate conflicts, but cannot guarantee a particular time slot. The AAS does NOT allow any scheduling changes once the schedule has been determined.

Additionally, the program committee very carefully and conscientiously schedules panels to avoid conflicts within disciplines and subject matters; however with over 300 panels on the program it is nearly impossible to avoid all potential conflicts.


 

IX. Panel Session Sponsorship

Panel organizers may request to have an academic institution, research center/archive, learned society, or official AAS affiliate or committee listed in the printed program book as the sponsor of the accepted panel session (e.g., if the institution has provided funding for the research being presented, is subsidizing the participation of presenters, has requested and peer reviewed the submitted proposals, etc.). The listing of a sponsor for the submitted proposal is taken into consideration by the Program Committee during the review process, but is not a guarantee of acceptance.


 

X. Looking for Panelists or to Join a Panel?

Session organizers seeking participants to join their proposed panel, roundtable, or workshop may list their proposed session topics on the AAS website, along with their contact information. Those interested in joining one of the sessions may contact the organizer directly to further inquire about joining their panel proposal. Additionally, Individual Paper authors seeking to join a panel proposal may list their proposed topic and contact information. Those interested in organizing a session around one of the individual paper topics may contact the author. For more information, please visit our "Panel Links" page.


 

XI. Preregistration Requirements for Participants

PREREGISTRATION is required of ALL PARTICIPANTS on accepted panels, including those composed of individual papers.

Participant names will NOT appear in the Printed Program unless participants are pre-registered by the December 4, 2014 participant registration deadline.

No refunds will be given for participants withdrawing after December 4, 2014. We suggest all participants in need of financial assistance from their institutions or other sources and/or those participants needing to complete a visa application begin the process immediately after notice of acceptance. The AAS cannot make exceptions for refund requests; including those submitted on the basis of denied funding and/or visa applications. Preregistration information will be sent to all participants at the time they are notified of their acceptance to the program. Participant members must preregister at the member rate. Participant non-members must preregister at the higher non-member rate.

THERE ARE NO EXCEPTIONS IN REGARD TO THE PREREGISTRATION REQUIREMENT FOR PARTICIPANTS.



XII. Travel Assistance

(1) Late Developing Countries (LDC) Travel Grant Program

We are pleased to continue the availability of travel grants for scholars who are citizens of and work in the less economically advanced nations of Asia. This support is limited to those scholars who are active participants on regular panels, roundtables, or workshops that have been accepted to the formal program. Individual paper presenters are not eligible for support through this program.

Applications for scholars from the following countries will NOT be accepted: Australia, Hong Kong, Japan, New Zealand, Republic of China (Taiwan), Republic of Korea (South Korea), and Singapore. Scholars who normally work in an eligible country but will be residing in an ineligible country at the time of the conference may be considered on a case-by-case basis, but requests from scholars traveling from LDC countries in Asia will be given priority. All applicants must indicate the city/country they will be traveling FROM to attend the conference.

Unfortunately, we do not have sufficient funds to cover all the related costs of attending the conference. Individuals awarded the LDC Travel Grant will be limited to applying the grant to international round-trip discounted airfare, up to three night's hotel accommodation at the conference rate, and/or conference registration. The LDC Travel Grant may not be applied to AAS membership fees. The maximum amount available is $2,000 but due to the anticipated large number of applications, individual grants will likely be lower. Therefore panel organizers or applicants should seek outside funding to supplement LDC grants. Grant funds may be wired in advance either directly to the scholar or to his/her travel agency, but proof of actual airline ticket purchase price will be required. Otherwise, awarded grants should be picked up on-site at the AAS Conference registration area once original travel receipts are provided. Individual scholars or their respective panel organizers are responsible for arranging purchase of tickets, hotel accommodation, registration, etc.

Panel organizers should submit their request as part of the online panel proposal by the August 7, 2014 deadline. Only one (1) participant per panel will be considered for funding. Awards will be made by a special selection committee after the formal program has been decided by the Program Committee. Attempts will be made to maintain fairness across countries, specializations, disciplines, etc.

(2) Student Travel Stipends

The AAS routinely provides partial travel stipends to all students participating on the formal program, and this will be continued for the 2015 conference. There are no separate application procedures; student travel stipends are automatically awarded to students accepted to appear in the formal program. However students must meet certain other criteria to receive these special travel stipends. To be eligible, students must be presenting a paper on the formal program, and have registered by the graduate student preregistration deadline (December 4, 2014) using a valid student ID, an enrollment form, or other proof of current student status (in other words, you must be registered for the AAS Conference as a student and at the student rate). Students living within a 100 mile radius of the conference site are considered "local" and are NOT eligible for the stipend. Individual award checks will be prepared in advance and be available for pick-up at the conference registration desk. Grant amounts vary each year and are dependent on the number of eligible students, but in recent years have averaged around $250.



XIII. Audio Visual (A/V) Equipment for Panel Presentations

The AAS will supply all session rooms with a Basic A/V package which includes LCD projector, screen, microphone and speakers. (Additional microphones will be added for roundtable discussions).

It is the responsibility of panel participants to bring their own LAPTOP COMPUTERS (and in the case of Macintosh laptops, a dongle to connect with the projector cord) and/or arrange and pay for additional equipment and services needed from the hotel. The AAS cannot assist in these preparations.

To maximize efficiency and minimize set-up costs, A/V equipment provided by the AAS is limited to LCD projectors, screens and necessary cabling for laptop and sounds.

The AAS DOES NOT PROVIDE laptop computers, TV/DVD equipment, overhead projectors, slide projectors, or any other equipment or supplies required for presentations.




XIV. TYPES OF PROPOSALS

A. Organized Panels

Organized Panels are proposed by individual scholars around a common subject or theme. Formal papers are presented, often followed by discussion. A 250-word (maximum) abstract is required for each panel proposal, in addition to the 250-word (maximum) abstract for each paper on the panel. The abstracts provided for each prospective paper presentation are very important, but the overall panel abstract is of greatest importance. Organized panels last for two hours and must include ample time for audience participation. Panels should preferably include a maximum number of six (6) active participants (or people) on a panel, including the chair and discussant. Organized panels should include at least a minimum of three papers and a maximum of four paper presentations only. No more than 2 co-authors are allowed on one paper. We DO NOT allow additional co-author names to be added to a paper AFTER panel acceptance. Note: The Organizer is not considered an active participant. An active participant is an individual actively participating (chairing, presenting, discussing) during the panel session.

The exact configuration of paper presenters and discussants is left to your discretion. One option would be to have a panel chair, four short paper presentations designed to stimulate discussion, and one discussant or 3 papers, and 1 or 2 discussants; or omit the discussant altogether and leave more time for Q & A with the audience.

It is the preference of the program committee to receive proposals that comply with posted participation limits and still allow a reasonable amount of time for discussion.

Organizers may submit "two-part" or "back-to-back" panel proposals on related themes or topics but each proposal will be reviewed on its own merits. The Program Committee cannot guarantee acceptance of a series of panels, nor can it guarantee specific scheduling requests for accepted "two-part" or "back-to-back" panels.

BEFORE SUBMITTING A PROPOSAL:

View the Organized Panel Submission Checklist and Instructions

Practical Guide to AAS Proposal Submission/Participation

SUBMIT A PROPOSAL


 

B. Roundtables

A Roundtable is a panel format at which no formal papers are listed. This format provides opportunities for participants with specific expertise to discuss with each other, and with members of the audience, issues or themes concerning a discipline or an Asian regional area. A 350-word (maximum) abstract is required for the panel itself and should fully explain its purpose, its issue(s)/theme(s), and scope; including the role of each participant during the roundtable discussion. A roundtable lasts for two hours. Roundtables should not exceed SIX (6) active participants, including the Chair. This means we will only accept a maximum of five (5) individuals listed as Discussants and (1) person listed as the Chair. Individuals may serve dual roles (Chair & Discussant) within the roundtable however, if the Chair is also taking part in the discussion and intends to have their name also listed as discussant, this individual is included in the count of the maximum five (5) discussants. Note: The Organizer is not considered an active participant. An active participant is an individual actively participating (chairing, presenting, discussing) during the panel session.

BEFORE SUBMITTING A PROPOSAL:

View the Roundtable Panel Submission Checklist and Instructions

Practical Guide to AAS Proposal Submission/Participation

SUBMIT A PROPOSAL



C. Workshops

Workshops are sessions relating to teaching and professional development, with a special emphasis on the learning or development of new skills. Workshops might concern language pedagogy, the use of instructional technology in the classroom, new tools for research, tips on publishing a first book, the exchange of syllabi, and the like. They may contain paper presentations or follow a more informal roundtable format, but in all cases should allow considerable time for discussion and exchange of ideas. A 250-word (maximum) abstract is required for the panel itself.

We particularly encourage affiliated groups and committees that have previously conducted workshops or seminar-type presentations as Meetings-in-Conjunction to instead submit formal proposals within the Workshop category. Workshops should not exceed SIX (6) active participants, including the Chair. Note: The Organizer is not considered an active participant. An active participant is an individual actively participating (chairing, presenting, discussing) during the panel session.

BEFORE SUBMITTING A PROPOSAL:

View the Workshop Panel Submission Checklist and Instructions

Practical Guide to AAS Proposal Submission/Participation

SUBMIT A PROPOSAL



D. Individual Papers

The committee considers the AAS annual conference to be primarily a panel-based conference. Therefore, the acceptance rate for individual paper proposals is much lower (approximately 10%) than that for organized panels (approximately 70%) . The committee would like to remind junior scholars that AAS Regional Conferences are the ideal place to submit individual paper proposals and to meet like-minded scholars who might be interested in collaborating on organized panel proposals for the following year's national AAS meeting. For a list of AAS Regional Conferences, visit www.asian-studies.org/conferences/regionals.htm

In order to make individual-paper presentations more coherent and useful to the scholars presenting papers, the committee will organize the individual paper proposals accepted onto the program into panels centered around specific topics (these may be cross-disciplinary or cross-cultural). The panel chair, appointed by the program committee, will request copies of the papers to be presented in advance of the conference and will contact each Individual Paper presenter with the information regarding the panel format (i.e., presentation order, presentation time length, etc.). Panel members will also be required to exchange papers ahead of time, so that they can read and develop linking comments or questions about each other's work.

A 250-word (maximum) abstract of the paper is required when submitting an Individual Paper Proposal. Please note: completed full papers (uploads) are not accepted nor required at any time.

While any person may submit a proposal for an individual paper presentation, strong preference is given to those submitted by advanced graduate students or by people who have completed their PhDs in the last two or three years. The intellectual quality of the abstract is the prime selection criterion for proposals. Those who present an individual paper one year are not accepted in the subsequent year. Once assigned to a session, individual paper presenters may not change to another panel.

BEFORE SUBMITTING A PROPOSAL:

View the Individual Paper Submission Checklist and Instructions

Practical Guide to AAS Proposal Submission/Participation

SUBMIT A PROPOSAL


 

XV. Program Committee

Panel organizers may contact members of the Program Committee for questions concerning, e.g., format, possible participants, or to which category a submission should be made.

Interarea/Border-Crossing/Diaspora

China and Inner Asia

Japan

Korea

South/Southeast Asia


 

XVI. Important Dates and Deadlines

  • May 29, 2014: Proposal submission site opens
  • August 7, 2014: Deadline for submission of ALL conference proposals
  • Late September 2014: E-mail notification of conference proposal acceptance/rejection
  • December 4, 2014: Deadline for pre-conference participation registration
  • December 4, 2014: Deadline for submitting paper/panel title updates or revisions