AAS Annual Conference

Affiliate/Meeting-in-Conjunction Room Request Form

Before submitting your request for space, please be sure to print and carefully read through the Affiliate Meeting/Reception Requests information page.

If you have questions, please contact Robyn Jones at (734) 665-2490 or rjones@asian-studies.org.


  • Request Forms received on or before January 2, 2015 will be listed in the Formal Printed Program
  • Request Forms received on or between January 3, 2015 and January 30, 2015 will be listed in the Addendum
  • Request Forms received after January 30, 2015 will not be listed in AAS print publications


Group/Function Name (to be displayed in the Program):

Contact Name:




Zipcode/Postal Code:


Telephone (with area code):


Function Type:

Estimated Attendance (AAS uses this information to determine room assignments)?

Food and Beverage Orders:

If yes, please indicate the general type of order (coffee, hors d'oeuvres, dinner, etc.)
The AAS uses this information to determine room assignments.

Will you require AV equipment?

If yes, please indicate your need? Select all that apply: Microphone only | LCD Projector, Screen, and Microphone | None

The AAS can arrange for the equipment listed above to be set in each room but this equipment is NOT complimentary. The full A/V package of one (1) LCD Projector and Screen & one (1) Microphone is $325.

PLEASE NOTE: If you have requested A/V equipment, you will be responsible for the cost of equipment rental and labor charges; please make sure you give accurate information so that we can assign your group a space where you can share the cost with other groups. AAS makes an effort to decrease the A/V cost to our affiliate groups by offering the option to share the costs with other groups. Additional equipment needed beyond the basic package as listed above must be ordered directly from the hotel and your group will be billed separately by the hotel.


Below are the available time slots:

Wednesday, March 25 8:00am – 10:00pm (very limited space and time slots)
Thursday, March 26 8:00am – 5:00pm
Thursday, March 26 9:45pm – 11:00pm (meetings only)
Friday, March 27 7:00am – 8:00am (meetings only)
Friday, March 27 7:30pm – 9:30pm SPACE FULL
Friday, March 27 10:00pm – 12:00am
Saturday, March 28 7:00am – 8:00am (meetings only)
Saturday, March 28 1:00pm – 2:30pm (Due to short turnaround on either before and after this time slot, large lunch catering orders are not allowed in this time slot)
Saturday, March 28 8:15pm – 10:15pm
Saturday, March 28 10:00pm – 12:00am

Please complete your time slot choices below:

Please make sure to enter more than one choice, time slots are reserved first-come first served.

First Choice:

Second Choice:

Third Choice:

Additional Notes to AAS:

The full A/V package of one (1) LCD Projector and Screen & one (1) Microphone is $325.

By submitting this request form, I agree to pay any A/V charges associated with this requests either directly to the AAS and/or the official A/V provider.