AAS Annual Conference

Affiliate/Meeting-in-Conjunction Room Request Form

Before submitting your request for space, please be sure to print and carefully read through the Affiliate/Meeting-in-Conjunction Room Request information.

If you have questions, please contact Robyn Jones at (734) 665-2490 or rjones@asian-studies.org.

  • Request Forms received prior to December 20 will be listed in the Formal Printed Program
  • Request Forms received between December 21 and January 21 will be listed in the Addendum
  • Request Forms received after January 21 will not be publicized


Name of Group (to be displayed in the Program):

Contact Name:




Zipcode/Postal Code:


Telephone (with area code):

Fax (with area code):


Function Type:

Estimated Attendance (AAS uses this information to determine room assignments)?

Food and Beverage Orders:

If yes, please indicate the general type of order (coffee, hors d'oeuvres, dinner, etc.)
The AAS uses this information to determine room assignments.

Will you require AV equipment?

If yes, please indicate your need? Select all that apply: Microphone only | LCD Projector, Screen, and Microphone | None

The AAS can arrange for the equipment listed above to be set in each room but this equipment is NOT complimentary. The full A/V package of one (1) LCD Projector and Screen & one (1) Microphone is $325.

PLEASE NOTE: If you have requested A/V equipment, you will be responsible for the cost of equipment rental and labor charges; please make sure you give accurate information so that we can assign your group a space where you can share the cost with other groups. AAS makes an effort to decrease the A/V cost to our affiliate groups by offering the option to share the costs with other groups. Additional equipment needed beyond the basic package as listed above must be ordered directly from the hotel and your group will be billed separately by the hotel.


Please rank your first three time choices:

Wednesday, March 26 9:00am – 10:00pm (very limited space and timeslots)
Thursday, March 27 9:00am – 5:00pm
Thursday, March 27 9:45pm – 11:00pm
Friday, March 28 7:00am – 8:00am
Friday, March 28 7:30pm – 9:30pm
Friday, March 28 10:00pm – 12:00am
Saturday, March 29 7:00am – 8:00am
Saturday, March 29 1:00pm – 2:30pm (Due to short turnaround on either before and after this time slot, large lunch catering orders are not allowed in this time slot)
Saturday, March 29 8:15pm – 12:00am

Please complete your time slot choices below:

Please make sure to enter more than one choice, time slots are reserved first-come first served.

First Choice:

Second Choice:

Third Choice:

Additional Notes to AAS:

The full A/V package of one (1) LCD Projector and Screen & one (1) Microphone is $325.

By submitting this request form, I agree to pay any A/V charges associated with this requests either directly to the AAS and/or the official A/V provider.