Proposal Submission Types & Requirements

NEW for 2019!  All sessions will be 1 hour and 45 minutes in length.  (Previous years sessions were 2 hours in length)

Type Description Requirements Notes
Organized Panel Pre-organized Session with three-four paper presentations with a session chair and/or discussant to facilitate a discussion of the papers presented.
  • Panel Abstract
  • Individual Paper Abstracts (3-4)
  • Chairperson (required)
  • Discussant (optional)

Each abstract noted above may have a maximum of 250-words

These sessions are submitted as pre-organized sessions which already include the names of the paper presenters, chair and discusant

Have an individual paper presentation?  See Individual Paper submission type

Roundtable Sessions Discussion format centered around a particular topic
  • Session Abstract
  • 4-5 Discussants
  • Chair (required)
Session abstract may include a maximum of 350 words and should describe the positions for each of the discussant.
Workshop Sessions Teaching and learning development format.  Mostly Pedogogical
  • Session Abstract
  • 4-5 Presenters
  • Chair (required)
Session abstract may include up to a maximum of 350 words.
Individual Papers Session created by the program committee with accepted Individual Paper submissions with similar topics to form a 'traditional' organized panels
  • 250 word abstract
Generally, preference is given to students or junior scholars.  Only 12-15 Individual Paper sessions are created each year.  Acceptance rate is very low.  Senior scholars should consider organizing or joining an organized panel proposal.
Submission Type Descriptions
 
NEW for 2019!  All sessions will be 1 hour and 45 minutes in length.  (Previous years sessions were 2 hours in length)
 

Organized Panel Sessions This proposal type and session consists of formal paper presenters (3-4 papers maximum) within a 15-20 minute presentation, a chair and a moderator (discussant).  This session propopsal type is submitted by the session organizer as a full session complete with all paper presentation abstracts, a selected chair and discussant.  The session chair briefly introduces the panelists, ensures panelists keep to their alloted presentation time, and moderates the Q and A when needed.  Ensuring equal time for all presenters is essential, and chairs must be prepared to end a presentation that will clearly exceed the alloted time by several minutes.  All organized panel session proposals should include a chair role.  The role of the discussant is to facilitate a discussion amoung the panelists and attendees.   

♦The abstracts provided for each prospective paper presentation are very important, but the overall panel abstract is of greatest importance.♦

The exact configuration of paper presenters and discussants is left to your discretion. See the Innovative Format section for more information. It is the preference of the Program Committee to receive proposals that comply with posted participation limits and still allow a reasonable amount of time for discussion.

Organizers may submit “two-part” or "back-to-back" panel proposals on related themes or topics but each proposal will be reviewed on its own merits. The Program Committee cannot guarantee acceptance of a series of panels, nor can it guarantee specific scheduling requests for accepted “two-part” or “back-to-back” panels.


Roundtable Sessions - A Roundtable is a session format at which no formal papers are presented. This format provides opportunities for participants with specific expertise to discuss with each other, and with members of the audience, issues or themes concerning a discipline or an Asian regional area. This session type consists of a chair and 4-5 panelists that serve as a discussants.  

Organizers may submit “two-part” or "back-to-back" session proposals on related themes or topics but each proposal will be reviewed on its own merits. The Program Committee cannot guarantee acceptance of a series of panels, nor can it guarantee specific scheduling requests for accepted “two-part” or “back-to-back” panels.


Workshop Sessions - Workshops are sessions relating to teaching and professional development, with a special emphasis on the learning or development of new skills. Workshops might concern language pedagogy, the use of instructional technology in the classroom, new tools for research, tips on publishing a first book, the exchange of syllabi, and the like. They may contain paper presentations or follow a more informal roundtable format, but in all cases should allow considerable time for discussion and exchange of ideas.

This session category should be particularly appropriate for workshops dealing with language pedagogy, the use of instructional technology in the classroom, new tools for research, tips on publishing a first book, etc. We encourage affiliated groups and committees that have previously conducted workshops or seminar-type presentations as "Meetings-in-Conjunction" to instead submit formal proposals within the Workshop category.

Organizers may submit “two-part” or "back-to-back" session proposals on related themes or topics but each proposal will be reviewed on its own merits. The Program Committee cannot guarantee acceptance of a series of panels, nor can it guarantee specific scheduling requests for accepted “two-part” or “back-to-back” panels.


Individual Papers - Individuals that have not connected with colleagues to join a pre- organized panel, roundtable or workshop proposal but have a paper they would like to present may submit an Indidual Paper Proposal for consideration. 

NOTICE:  Unlike other academic conferences, the AAS DOES NOT post pre-determined session topics in advance. If you are interested in submitting an Individual Paper abstract proposal, you may submit the abstract on any topic or subject matter.  

There are a limited number of Individual papers accepted (less than 10%).  The committee considers the AAS annual conference to be primarily a session-based conference.  Therefore, the acceptance rate for individual paper abstract proposals is much lower than that for Organized, Roundtable or Workshop session proposals (approx. 70%).  We strongly encourage working with colleagues to join or form an organized session for consideration.  To help increase your odds of acceptance to present at the AAS Annual Conference, we have established a forum for Individuals interested in connecting with others in forming an organized panel session or to joining a session that is currently in the development stagesClick here for more details.   

The committee would like to remind junior scholars that AAS Regional Conferences are the ideal place to submit individual paper proposals and to meet like-minded scholars who might be interested in collaborating on organized panel proposals for the following year's national AAS meeting. For a list of AAS Regional Conferences, visit  http://www.asian-studies.org/About/Regionals

The AAS follows the following format in regards to Individual Paper proposal review:

(1) Each individual paper proposal is reviewed and scored.

(2) Individual paper proposals receiving a high score are then further reviewed as a group to determine if there are the proper highly ranked papers centered around a specific topic (these may be cross-disciplinary or cross-cultural) to form a cohesive session. 

(3) If the committee is able successfully form cohesive sessions with individual paper proposal submissions, these selected papers will be accepted to appear on the formal program.  

(4) The panel chair, typically a Program Committee member, will request copies of the papers to be presented in advance of the conference and will contact each Individual Paper presenter with the information regarding the panel format (i.e., presentation order, presentation time length, etc.).  Panel members will also be required to exchange papers ahead of time, so that they can read and develop linking comments or questions about each other's work.

There are only 10-13 Individual Paper sessions slots available and created for annual conference; each session will have 4-6 papers each.  The above process can result in a highly scored paper ultimately being rejected due to the lack of additional highly scored papers with a similar subject available to form a dynamic panel session.  We do not add Individual Papers to accepted pre-Organized panel sessions

Individual Paper Proposal participants are not eligible to apply to the LDC Grant program. 

 

Individuals should be prepared to enter the following information with the Individual Paper proposal:

1.      A 250-word (maximum) abstract of the paper is required when submitting an Individual Paper Proposal.  Please note: The AAS does not require an upload or submission of the completed paper at the time of the proposal submission. 

While any person may submit a proposal for an individual paper presentation, strong preference is given to those submitted by advanced graduate students or by people who have completed their PhDs in the last two or three years. The intellectual quality of the abstract is the prime selection criterion for proposals. Those who present an individual paper one year are not eligible in the subsequent year. Once assigned to a session, individual paper presenters may not change to another session.