Welcome AAS 2018 Conference Exhibitors

Location and Dates | Reserve Your Booth | Pricing and Fees | What's Included | Payment Info | Cancellations

 

Already Reserved a Booth?

Confirmed Exhibitors - Please refer to the Exhibitor Service Center webpage for information on the following:

Shipping, Important Dates, Furniture ordering, Audio Visual and more.

Note: Confirmed Exhibitors are companies who have paid and reserved booths.


Conference Location and Dates

Washington Wardman Park Hotel
2660 Woodley Road N.W.
Washington, D.C. 20008

Conference Dates:    March 22-25, 2018

Exhibit Hall:             Exhibit Hall C

Exhibit Hall Dates:   March 23-25, 2018

Exhibit Hall Hours:   March 23 - 8:30am - 5:30pm
                                 March 24 - 9:00am - 6:00pm
                                 March 25 - 9:00am - 12:00pm

 


View the Exhibit Hall Floorplan 

Take a look at the current available exhibit space.  To reserve a space, click the reserve button posted below

Booths shaded in GREEN are still available.

Click the image below to view current list of exhibitors

Premium booths are located near entrances and high traffic aisles.  There are multiple entrances to the exhibit hall.


Pricing and Fees

AAS reserves booth space on a first-come, first-served basis for the best available.


 

 

 

   Download the Exhibit-Sponsor-Advertise Prospectus


Exhibit Booth Rental INCLUDES:

  • Three complimentary full-access conference registrations (badges) per 8' x 10' booth purchase
  • Draped aluminum supports, 8’ high in back and 3’ high on two sides
  • 7” x 44” one-line identification sign with company name and booth number
  • One 6 foot (72 inches) skirted table
  • Two chairs
  • One wastebasket
  • Carpeting (the exhibit hall is located in a carpeted ballroom)
  • Free listing on the exhibitor page in the Online Exhibitor Listing and Final Program
  • Free listing in the exhibitor section of the AAS 2018 Mobile App
  • Exhibit Hall Security during set-up, overnight and ending at the conclusion of move-out
  • Two-day exhibitor move-in (Thursday 9am-6pm, Friday morning)
  • Refreshment breaks for attendees and exhibit personnel immediately outside the Exhibit Hall
  • General aisle cleaning
  • Discounted Booth rates with purchase of advertising
  • Exclusive exhibitor-only sponsorship and advertising opportunities
  • The opportunity to network and connect with the industry’s top leaders and professionals

 

Exhibit rental space DOES NOT include:

  • Additional furniture or stands beyond what is included above
  • Electricity or any electrical services
  • Shipping or any freight handling labor
  • Installation or dismantle labor
  • Booth cleaning
 

Payment Information

Full payment of the total space rental is due with this booth reservation. Payments received in full will be confirmed immediately. 

Exhibitors requesting an invoice must pay the invoice within 30 days of receipt. Failure to pay the reserved booth invoice within 30 days will result in all booths marked reserved being automatically released back into the public inventory for purchase. Booth marked RESERVED are considered pending until payment is received.

The AAS reserves the right to cancel any booth listed as reserved/pending without notice.


Cancellations 

All cancellations must be made in writing to the Conference Manager.

If the conference manager receives notification on or before December 1, 2017, the AAS will refund your booth purchase amount less 10% of the total amount paid.

For cancellation requests received between December 2, 2017 and on or before January 12, 2018, 50% of the total amount paid will be refunded. No refunds will be made after January 12, 2018.  

If booth space is not occupied by 8:00am on Friday, March 23, 2018, the AAS will have the right to use such space as it sees fit to eliminate empty spaces in the Exhibit Hall.


Wait List

The AAS will maintain a wait list for exhibit space should the exhibit hall sell out. The wait list is on a first-come, first-served basis. Interested exhibitors will be notified as soon as possible should a space become available.


Eligibility Requirements

AAS 2018 is designed to showcase print publications, educational materials, digital services, and Asian Studies programs and services for our members and attendees.

To fulfill this goal, the association reserves the right to review all exhibit applications for eligibility. All applications are subject to approval by AAS based on the following criteria:  

  1. The items or information to be exhibited/distributed relate to the purposes of AAS and are consistent and compatible with the AAS values and goals.
  2. The exhibit relates to the purposes of the conference, or topics of the various sessions.
  3. Items without educational merit may be excluded.