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To further maximize this conflict-free exhibit hall time, we are offering Exhibitors the opportunity to schedule ‘Meet the Author’ events to begin during these breaks and will be placed in the official conference program.  The book title, author, data, time and booth location will appear in the print program, online program as well as the mobile app.  You will also have the opportunity to submit a short description for the event to be displayed in the mobile app and online program. 

This is a complimentary service we are offering for the 2019 conference.

We are aware that many exhibitors hold ‘Meet the Author’ events in exhibit booths during public exhibit hall hours.  You may continue to host these events at any time during the conference and are not restricted to the timeframes offered on the ‘Meet the Author’ form.  However, in accordance with current our policy to not widely promote events that directly conflict with panel sessions, at this time we can only list the ‘Meet the Author’ events that are scheduled during the official scheduled session breaks.  This time frame cannot be used to promote (via this service) any other events other than a Meet the Author / Meet the Editors event.  

This opportunity is open only to confirmed exhibitors and the AAS will only accept listings provided by the exhibiting company.  Individuals may not independently submit a request for a Meet the Author event.

If you are planning a ‘meet the author event’, please consider hosting the event during one of the time slots below for maximum exposure and attendance.

Friday, March 22   

10:45am – 11:15am

1:00pm – 1:30pm

3:15pm – 3:45pm


Saturday, March 23

10:45am – 11:15am

1:00pm – 3:00pm (30 or 60 minutes increments – not to exceed beyond 3:00pm)

4:45pm – 5:15pm


Sunday, March 24

10:45am – 11:15am


Note the deadlines below:

For listing in the print program – please submit a Meet the Author event no later than December 20

For listing in the online program and mobile app – please submit a Meet the Author event form no later than March 1

For your information – View the 2018 Mobile App and Online Program Stats

Mobile App – 1800 downloads  & 119,000 views

Online Program – 3000 opens & 160,000 views. 


Below is a sample of how each event will display in the Online Program and Mobile App.  Attendees will have the opportunity to add the ‘event’ to their personal calendar. When the event is clicked, the attendee will view the description supplied by the Exhibitor.  The AAS can track the number of clicks and favorites for each event and can provide stats upon request.