Resources for First-Time Attendees

Are you a First-Time attendee - or do you have general questions about the conference? Find below tips for navigating the conference.

AAS Annual Conference Tips

The Basics

  • Be sure to wear your name badge to meetings and social events, - but not on the street. Always carry snacks, drinks and business cards. 
  • Reference the maps provided in the conference program book and mobile app to find out how best to navigate the hotel, meeting space, and exhibit hall.
  • Explore your interests - or - learn something new.
  • Take notes during, or just after sessions, while the session content is still fresh in your mind. 
  • Take the opportunity to meet people. Pass up listening to music, social media, etc., when you could be networking. 
  • Check 1)#AsiaNow, the AAS Blog, 2) the Conference Mobile App, and 3) Twitter (#AAS2018) for last-minute schedule changes or social event updates.


Design Your Conference

  • Use the Itinerary Planner to design a customized conference experience: Find the sessions, book exhibitors, keynote speaker or president’s address, film screenings, receptions, etc. that match your interests and expertise, and/or topics key to your research or organization initiatives
  • Have alternate session, events in mind in case the session event you intended to attend is at capacity, the event is not what you expected, or cancelled. With so many people onsite, it's ok to arrive late or leave early if necessary! 
  • Allocate enough time for the large Exhibit floor; don't try to see everything at once. You don't want to overload on books all at once - it gets heavy. But feel free to use the onsite Fed-Ex center in the hotel to ship items home.

Network & Get Involved

  • You are not alone!  You should ask questions and learn from the thousands of librarians and related professionals from a myriad of backgrounds who are attending the conference with you. These individuals may currently, or in the past have faced the same challenges as you. If so, they'll have acquired the solutions you may need. They may also have the position you aspire to, seek them out as a potential collaborator or mentor.
  • See a presenter, or facilitator you respect. Don't hesitate to introduce yourself - exchange business cards or contact information.
  • If you want to get involved in the association, a specific division, round table, and or committee, attend meetings and introduce yourself to the chairperson, director, etc. Note that it’s acceptable at times to arrive late or leave early committee meetings if necessary.


Stay Connected, Apply & Share the Wealth

  • Make and keep connections!  Make a note on the back of business cards you receive to trigger your memory of the exchange. Send follow-up email messages to the contacts and presenters you meet.
  • Apply your experiences. Take time to review the notes and materials you collect as soon as possible when you return home, and how you plan to use the information studies.
  • Share and discuss the new ideas you learned with your co-workers.