Join Us at the 2018 AAS-in-Asia in Delhi, India
Join Us at the 2018 AAS-in-Asia in Delhi, India

Join Us at the 2018 AAS-in-Asia in Delhi, India

Join Us at the 2018 AAS-in-Asia in Delhi, India

Join Us at the 2018 AAS-in-Asia in Delhi, India

The Association for Asian Studies and Ashoka University are pleased to host the fifth AAS-in-ASIA conference.  For full conference details including speakers, registration and housing information, click here for conference website.
    
India Habitat Centre
India Habitat Centre

India Habitat Centre

India Habitat Centre

India Habitat Centre

Centrally located in the busy metropolis of India's Capital in Dehli, the India Habitat Centre will serve as the 2018 AAS-in-Asia conference location.  Spread over an area of nine acres the IHC campus includes conference venues, auditoriam, hospitality areas, the library and resource centre, and art galleries.
Keynote Speaker & Special Roundtables
Keynote Speaker & Special Roundtables

Keynote Speaker & Special Roundtables

Keynote Speaker & Special Roundtables

Keynote Speaker & Special Roundtables

More information including abstracts and bios for the James C. Scott and the Special Roundtables may be found on the full conference website.  Click here to read more.

Conference Registration Fees
Conference Registration Fees

Conference Registration Fees

Conference Registration Fees

Conference Registration Fees

Refer to the Conference Website for details on Conference Registration fees.  All fees must to paid to attend and participate at the conference

IMPORTANT LINKS


TABLE OF CONTENTS
I.      Welcome Message
II.     SUBMISSION GUIDELINES
III.    Panel Selection Criteria
IV.    Creative Panel Formats
V.     Scheduling



GENERAL INFORMATION

AIA-India Cadmium Banner -extended

Submission Deadline extended to Thursday, November 30, 2017 at 5:00pm Eastern Time.

On behalf of the Association for Asian Studies (AAS) and Ashoka University, India we are pleased to invite you to submit organized panels and roundtable proposals (no individual paper proposals accepted) to be presented at the fifth AAS-in-ASIA Conference to be held between the 5th and 8th of July, 2018 at the India Habitat Centre in New Delhi, India.

The Program Committee for the AAS-in-ASIA conference seeks proposals dealing with all regions of Asia on subjects covering a wide range of scholarly disciplines and professional fields under the broad theme: Asia in Motion: Geographies and Genealogies.  Derived from the Greco-Roman conception of the world, the concept of Asia has a perverse genealogy as Europe’s other.  Asians have thus experienced 'Asia' in ephemeral, uneven, and fleeting modes.  At its heart lie the limits of inherited geographical categories. Nevertheless, the concept of Asia retains great power in the political imagination. It serves as a critique of geography as a historical category and of the Asian nation-states that are today asserting themselves politically, economically, and geographically by invoking older and mythic forms of Asian culture and genealogies. We particularly invite proposals that interrogate received ideas of Asia and conceive of new spatial and temporal imaginings, and that explore, understand, and reassert those Asias that exist beyond conventional political geographies.

The Delhi venue of the AAS-in-Asia, is an opportune place to pose these questions as, being on the margins of Asia, the subcontinent has always confounded the geographic and genealogical imagination of Asia.  Panels are welcomed from scholars in disciplines across the field of Asian studies, wherever they may be based academically, and are especially encouraged from scholars representing academic communities that are relatively underrepresented in international meetings. One of the goals of this AAS-in-ASIA conference is to foster lines of dialogue and scholarly communication that cross the ordinary (often nation-specific) boundaries of academic networks. Please note: The program committee will give preference to proposals that include participants from two or more countries, whether the panel focuses on a single nation or culture or focuses on some comparative dimension. The program discourages panel proposals from a group of scholars coming from the same institution. Generally speaking, panels with diverse (gender, academic rank, national origin, disciplinary approach) participation will be favored over narrowly constructed panels. Panels with topics that make some link to the conference theme also will be favored. 

The original November 15th deadline has been extended to November 30, 2017, at 5:00 p.m. Eastern Standard Time. All proposals must be submitted electronically via the proposal submission website.

After submission, your proposal will be forwarded to the program committee for review. You will find detailed instructions for submissions below. You may also access detailed information about the conference (FAQs, venue, transportation, program, accommodations, etc.) on the full 2018 AAS-in-ASIA conference website.

If you have any question regarding panel participation that is not answered in this Call for Proposals or FAQ, (pre-submission questions concerning format, possible participants or relevance of a potential panel topic to the overall conference theme) please submit your questions to Dr. Krisna Uk, AAS Director of Outreach and Strategic Initiatives, at krisnauk@asian-studies.org

For technical assistance regarding use of the online application submission system, contact the AAS at aasinasia@asian-studies.org.

We look forward to your colleagueship at the 2018 AAS-in-ASIA conference in New Delhi, India.


Please make sure to read the complete set up instructions below.  

Section X. below lists the requirements for submitting an Organized Panel or Roundtable Session Proposal.  You will find the Submit a Proposal button within each of these section.  

Note to Organized Panel Session Organizers: Please be prepared to submit all paper titles and abstracts for each paper presentation.


II. Important Submission Guidelines

  1.   CONFERENCE REGISTRATION FEES:

All individuals attending the AAS-in-ASIA conference are required to pay conference registration fees.  Individuals accepted to appear must pre-register and pay fees by the  posted panel participant pre-registration deadline.  

There  are no fees required to submit a proposal to the call for proposals but accepted participants (and all interested in attending) must pay the registration fees in order to attend sessions.  See the Main AAS-in-ASIA website for details on conference registration rates.  

  

2.    ONE APPEARANCE RULE:  No individual is to be on the formal program in more than one session.

The AAS currently allows for an individual to participate on only one (1) session/proposalThis rule applies to ALL panel roles: Chairs, Paper Presenters, and Discussants. However, please note that an individual may serve multiple roles WITHIN ONE PANEL. For example, an individual may serve as both chair and discussant or as paper presenter and chair on the SAME ONE PANEL.

 

3.     CONFIRM COMMITMENT TO PARTICIPATE PRIOR TO SUBMISSION 

A proposal should be a commitment in the sense that its original configuration (the original proposal submission) should match its final appearance in the printed program, and its delivery at the conference. Replacement participants are allowed but additional participants and co-authors are not allowed after the panel has been accepted.

Toward this end, the Program Committee will expect strict compliance with the April 17, 2018, DEADLINE FOR PARTICIPANT REGISTRATION, which assures inclusion in the printed Program, and will expect the in-person participation of all those named in successful proposals.


4.     Habits of collegiality and professional courtesy are expected at the conference.

Most fundamental are the honoring of commitments to present papers and the provision of papers to discussants in a timely fashion. The Program Committee assumes and celebrates an interactive style and effective communication in the evolution and delivery of a well-coordinated panel session.


5.     The language for conference presentations is English.

Non-English speaking presenters are also welcome, but it is expected that panel organizers will make arrangements to provide translation or a summary in English for the audience.


III. Proposal Selection Criteria

Proposals are welcomed from scholars throughout the field of Asian studies, wherever they may be based academically, and are especially encouraged from scholars representing academic communities that are relatively underrepresented in international meetings. One of the goals of this AAS-in-ASIA conference is to foster lines of dialogue and scholarly communication that cross the ordinary (often nation-specific) boundaries of academic networks. The program committee will strongly favor and give preference to proposals that include participants from two or more countries, whether the panel focuses on a single nation or culture or focuses on some comparative dimension. The program discourages panel proposals from a group of scholars coming from the same institution. Generally speaking, panels with diverse (gender, academic rank, national origin, disciplinary approach) participation will be favored over narrowly constructed panels. Panels that address topics of broad relevance will also be preferred.

The criteria on which the committee focuses are:

  • Relevance of panel topic to conference theme
  • Intellectual quality of the research (originality of material or interpretations, soundness of methodology, knowledge of the field, etc.).
  • Coherence of the papers proposed for a given panel.
  • Quality of the written abstracts, the overall panel abstract being of greatest importance (clear, jargon-free prose is especially valued).
  • Indication of a commitment to stimulating active discussion at panel sessions.
  • Gender, ethnic, and institutional balance and a combination of junior and senior scholars.
  • Attention to the conference submission guidelines (deadline, prohibition on more than one appearance, limits on the number of presenters, etc.).


IV.  Creative Proposal Format

The Program Committee supports innovative formats that will encourage bold thinking, lively dialogue, and audience involvement. We urge panel organizers to explore ways in which ideas can be communicated most effectively, and ways in which the audience can contribute to the liveliness of the dialogue.

In addition, we encourage variety in the presentation format of sessions, perhaps by starting with discussants and then proceeding to papers delivered but not necessarily read aloud. Posting full texts of papers online would be a way of enlivening the session, in this instance by giving the audience a prior opportunity to approach the work of the panelists. Presentation by way of well-crafted remarks, rather than by reading an entire paper, might well suit these objectives. The following list of potential formats for the panel illustrates a range of styles but is not meant to confine your options:

  • Formats that introduce, at the outset, a clash of perspectives, interpretations, or methodologies.
  • Formats that limit each paper author/presenter to ten or fifteen minutes to explain the main idea of the paper.
  • Formats permitting a joint panel discussion on a single theme or book as a part of the panel session.
  • Formats in which commentators begin by summarizing and commenting on the papers and to which the paper writers then reply.
  • Formats that ask audience members or panelists to comment on a particular image, short text passage, or news story.
  • Formats that allow sharply focused commentary from the audience early on.
  • Formats in which knowledgeable members of the audience are encouraged to prepare comments of their own.
  • Formats in which a single, major paper, film, or book launching is the subject of attention and on which other papers and all the commentary are focused.

 


V. Scheduling

Panel sessions will begin on Friday, July 6 and end on Saturday, July 7, 2018.

The Program Committee completes panel scheduling at the time of panel acceptance during the program committee meeting. Organizers/Proposers should indicate any potential scheduling conflicts—along with a specific reason—on the proposal. You may indicate work, travel, personal religious conflicts, etc. on the proposal application. The committee will attempt to accommodate conflicts, but cannot guarantee a particular time slot. Scheduling changes will not be permitted once the schedule has been determined.

Additionally, the program committee very carefully and conscientiously schedules panels to avoid conflicts within disciplines and subject matters; however it may be impossible to avoid all potential conflicts.


VI. Panel Session Sponsorship

Panel organizers may request to have an academic institution, research center/archive, learned society, or official AAS affiliate or committee listed in the printed program book as the sponsor of the accepted panel session (e.g., if the institution has provided funding for the research being presented, is subsidizing the participation of presenters, has requested and peer reviewed the submitted proposals, etc.). The listing of a sponsor for the submitted proposal is taken into consideration by the Program Committee during the review process but is not a guarantee of acceptance.


VII. Preregistration Requirements

Conference pre-registration opens on January 15, 2018.  Payment of pre-registration fees is required of ALL PARTICIPANTS on accepted panels.   All individuals attending the conference including individuals accepted to present on panel sessions are required to submit conference registration payment by the deadline date posted below.   

The names of panel participants WILL NOT appear in the Printed Program unless participants are pre-registered by April 17, 2018, participant registration deadline. No refunds will be given for participants withdrawing after April 17, 2018.  We suggest all participants in need of financial assistance from their institutions or other sources and/or those participants needing to complete a visa application begin the process immediately after notice of acceptance. The AAS cannot make exceptions for refund requests; including those submitted on the basis of denied funding and/or visa applications. Pre-registration information will be sent to all participants at the time they are notified of their acceptance to the program. Participant members must pre-register at the member rate. Participant non-members must pre-register at the higher non-member rate.

THERE ARE NO EXCEPTIONS IN REGARD TO THE PRE-REGISTRATION REQUIREMENT FOR PARTICIPANTS.


VIII. Travel Assistance

  AAS-in-ASIA Travel Subsidies

The AAS is pleased to provide partial travel grants for the Dehli, India conference. The AAS has limited funds available.  Additional travel funding is available for scholars who either work on Pakistan and Bangladesh or work at institutions in these countries (courtesy American Institute of Pakistan Studies and American Institute of Bangladesh Studies).

  • Support is limited to those scholars who are active participants on regular panels and roundtables that have been accepted on the formal program.
  • Only one (1) participant per panel will be considered for funding.
  • Panel organizers must apply on behalf of the intended subsidy recipient.
  • All subsidy recipients must be an AAS member in good standing by the conference registration deadline.  Subsidy recipients who have not met this requirement will forfeit their awards.
  • All applicants must indicate the city/country they will be traveling FROM to attend the conference.

Unfortunately, we do not have sufficient funds to cover all the related costs of attending the conference, and panel organizers or applicants should seek outside funding to supplement the travel grants. Travel expenses eligible for reimbursement will be limited to international round-trip discounted (minimum 30-day advance purchase) airfare and airport transfers, up to three night's hotel accommodations at the conference rate, and/or conference registration.

Individual grant amounts will be “need-based” and vary depending on the recipient's circumstances, the point of departure and distance traveled. Grants for scholars traveling from North America likely will range from $1,200-$1,500; from Europe $800-$1,000; and from Asia $600-$1,000, but the AAS reserves the right to adjust these amounts as needed.

Due to the anticipated demand and limited amount of available funding, grant requests are not guaranteed and will be awarded on a competitive basis. Awards will be made by a special selection committee after the formal program has been decided by the Program Committee. Preference will be given to junior scholars and presenters (rather than chairs or discussants), and attempts will be made to maintain fairness across countries, specializations, disciplines, etc. 

Applying for a travel subsidy

Panel organizers should submit their request as part of the online panel proposal.  The organized panel proposal application and the roundtable proposal application both include questions regarding the Travel Subsidy request.  When completing the organized panel proposal application or the roundtable proposal application, the organizer/proposal submitter will have an opportunity to submit a request for a Travel Subsidy for one panel participant.  The requested information will appear as follows:

Panel Participant Name (Enter the name of the participant to receive the subsidy)

Total Requested (In U.S. Dollars)

City & Country Subsidy Applicant is Traveling from (Please indicate the city and country where the participant is traveling FROM to attend the 2018 Conference)

Special Circumstances (Please include any additional information you want the AAS to consider)

Completing these questions on the proposal application will complete the Travel Subsidy request.   These requests cannot be entered separately and must accompany the full proposal application.  The deadline to submit the Travel Subsidy request is November 30, 2017.  No requests for funding will be considered after this date. 

All grant funds will be handled on a reimbursement basis after the conference and be paid in US dollars. Receipts will be required for all claimed expenses. Individual scholars or their respective panel organizers are responsible for arranging the purchase of tickets, hotel accommodations, registration, etc.


IX. Audio Visual (A/V) Equipment for Panel presentations

All meeting rooms will be equipped with an A/V package which includes LCD projector, screen, and sound speaker (for PowerPoint presentations). Participants are requested to bring their own laptops computers.

Participants using Macintosh computers are requested to bring their own thunderbolt to connect to HDMI cable converter to connect to the projector screen.  

The conference organizers WILL NOT PROVIDE TV/DVD equipment, overhead projectors, slide projectors, or any other equipment or supplies required for presentations.


X. TYPES OF PROPOSALS

Organized Panels

Organized Panels are proposed around a common subject or theme. Formal papers are presented, often followed by discussion. Organized panels last for two hours and must include ample time for audience participation.  Organized Panel proposal submissions should include the following:

1.     A 250-word (maximum) overall panel abstract is required, in addition to the 250-word (maximum) abstract for each paper on the panel. The abstracts provided for each prospective paper presentation are very important, but the overall panel abstract is of greatest importance. 

2.     Panels should include a maximum of five (5) paper presentations, one (1) panel chair and a maximum of (2) discussants.   Note: If a panel has 5 papers only one discussant should be included due to time constraints.

The exact configuration of paper presenters and discussants is left to your discretion. One option would be to have a panel chair, four short paper presentations designed to stimulate discussion, and one discussant or 3 papers, and 1 or 2 discussants; or omit the discussant altogether and leave more time for Q & A with the audience.

Organized Panels Role Limits

Role Minimum Maximum
Organizer 1 2
Chair 1 1
Papers 3 5
Discussion 0 2

 

It is the preference of the program committee to receive proposals that comply with posted participation limits and still allow a reasonable amount of time for discussion. 

Organizers may submit "two-part" or "back-to-back" panel proposals on related themes or topics but each proposal will be reviewed on its own merits. The Program Committee cannot guarantee acceptance of a series of panels, nor can it guarantee specific scheduling requests for accepted "two-part" or "back-to-back" panels.


 


Roundtables

A Roundtable is a panel format at which no formal papers are listed. This format provides opportunities for participants with specific expertise to discuss with each other, and with members of the audience, issues or themes concerning a discipline or an Asian regional area. 

Roundtable proposal submissions should include the following:

1.  A 350-word (maximum) abstract is required for the panel itself and should fully explain its purpose, its issue(s)/theme(s), and scope; including the role of each participant during the roundtable discussion. 

2.  Roundtables may have a maximum of five (5) discussants and one (1) Chair. Individuals may serve dual roles (Chair & Discussant) within the roundtable.

Organizers may submit "two-part" or "back-to-back" panel proposals on related themes or topics but each proposal will be reviewed on its own merits. The Program Committee cannot guarantee acceptance of a series of panels, nor can it guarantee specific scheduling requests for accepted "two-part" or "back-to-back" panels.

 Roundtable Session Roles
 Role Minimum Maximum
Organizer 1 2
Chair 1 1
Discussant 3 5


 


Individual Papers

The AAS-in-ASIA conference does not accept Individual Paper proposal submissions.


XI. Program Committee

The following persons representing the AAS and hosting institutions have agreed to serve on the Program Committee:

Katherine Bowie, University of Wisconsin, Madison; 

Pratik Chakrabarti, University of Manchester, UK

Anne Feldhaus, Arizona State University, USA

Laurel Kendall, American Museum of Natural History, USA

Steve MacKinnon, Independent Scholar, USA

William Pinch, Wesleyan University, USA

Aparna Vaidik, Ashoka University, India

Panel organizers may contact committee members with pre-submission questions concerning format, possible participants or relevance of a potential panel topic to the overall conference theme.


XII. Important Dates and Deadlines

  • November 15, 2017: November 30, 2017 Deadline extended for submission of conference proposals
  • January 2018: E-mail notification of conference proposal acceptance/rejection
  • April 17, 2018: Deadline for pre-conference participation registration and refunds