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The Northeast Asia Council (NEAC) of the Association for Asian Studies, in conjunction with the Japan-US Friendship Commission (JUFC), supports a variety of grant programs in Japanese studies designed to facilitate the research of individual scholars, to improve the quality of teaching about Japan on both the college and precollege levels, and to integrate the study of Japan into the major academic disciplines in the United States.
- Applicants must be current AAS members.
- Per JUSFC regulations, individual applicants must be U.S. citizens or permanent residents and institutional applicants must be located within the USA. In general, seminars/workshops/conferences must be held in the United States, however, an exception may be made if the host institution is a U.S. non-profit organization and the event is relevant to the U.S.-Japan bilateral relationship. Seminar/workshop/conference grant fund supported speakers or participants must be either U.S. citizens/permanent residents or Japanese nationals only.
- Only one Japan grant application per individual will be accepted in any one grant period. Multiple applications for different categories will not be entertained.
- Graduate student applicants in any grant category (where eligible) must provide an advisor recommendation letter—sent directly to the AAS by the advisor—in order to be considered for grant funding.
- While we strongly suggest that applicants apply to other internal or external grants to help supplement their NEAC-funded projects, please be advised that multiple grants cannot pay for the same project expense items.
Grants are available in the following categories:
Research Travel within the USA
Awards of up to $2,000, including a maximum of $200 for daily expenses, are available to American citizens and permanent US residents who are engaged in scholarly research on Japan and wish to use museum, library, or other archival materials located in the USA. Only airfare, ground transportation (train, airport shuttle, bus, subway, etc.), lodging, and personal meal expenses are eligible for reimbursement. Passport/Visa application fees, insurance, book or equipment purchases, shipping expenses, gifts, research assistants, translation costs, photocopying expenses or supplies, and survey costs are not eligible for reimbursement. If your project involves interviewing human subjects, please see specific requirements in this regard in the NEAC grant application itself. Also, please note, NEAC grant funds cannot be used to pay for human subjects. Although these grants are primarily intended to support postdoctoral research on Japan, Ph.D. candidates are also eligible to receive support for doctoral dissertation research at appropriate collections. Applications from graduate students must include a letter of recommendation from an advisor sent directly to the AAS Secretariat by the application deadline. Grantees must use American carriers for any transportation to be reimbursed under this program and only economy airfare is allowed. Applicants must not have received funds in this category within the past five years.
Short-term Research Travel to Japan
Grants of a maximum of $5,000 are available to American citizens and permanent US residents to cover travel expenses while conducting a specific project explicitly related to Japan which can be accomplished in the period of time requested. These grants are intended for short-term research trips by scholars who are already familiar with Japan and with their topic, but who need time in Japan in order to complete a distinct project. Justification for why research in Japan is required to do this research must be provided. NEAC research travel grant funding is NOT intended for partial funding of long-term research (i.e., the NEAC short-term research project must be temporally distinct), and these applications will not be considered. Only airfare, ground transportation (train, airport shuttle, bus, subway, etc.), lodging, and personal meal expenses are eligible for reimbursement. Passport/Visa application fees, insurance, book or equipment purchases, shipping expenses, gifts, research assistants, translation costs, photocopying expenses or supplies, and survey costs are not eligible for reimbursement. If your project involves interviewing human subjects, please see specific requirements in this regard in the NEAC grant application itself. Also, please note, NEAC grant funds cannot be used to pay for human subjects. Grantees are expected to seek supplementary funds from other sources and must include a detailed budget with their application. Grantees may utilize grant funds to partially offset airfare costs, but must provide justification why it is needed, e.g., that travel funds are not provided by the applicant’s home institution, etc. Note: In order to comply with the JUSFC requirement to only partially fund travel to/from Japan, international airfare reimbursement is limited to $1,400 or 75% of the international airfare cost—whichever is less. Grantees must use American carriers for any international transportation to be reimbursed under this program and only economy airfare is allowed. Grants are made only to people with a Ph.D. or comparable professional qualification. Ph.D. candidates are not eligible for this program. Applicants must not have received funds in this category within the past five years.
Seminars on Teaching about Japan
Grants normally will not exceed $5,000 and seminars must be held in the United States. Grant fund supported speakers or participants must be either U.S. citizens/permanent residents or Japanese nationals only. Any international travel must occur on United States carriers and be less than first-class accommodations to be supported. Projects should be designed to promote public and scholarly knowledge about Japan, including seminars and workshops designed to improve Japanese language teaching and pedagogy in Japanese studies. NEAC funds may be used for participant travel and room and board (not to exceed $200 a day), plus materials and administrative costs of organizers. Funds cannot be used for honoraria or substitute teacher stipends/costs, or to reimburse any expenditures incurred in currencies other than the US dollar. Applicants should explain the character and rationale of their proposed seminar, identify faculty participants and their proposed contributions, indicate how the results of the project will be made available to the profession, and prepare a detailed budget estimate demonstrating all expected sources of funding/revenue, expenses, and how precisely NEAC funds would be utilized. Applications for projects not recently funded by NEAC will be given priority.
Small Scholarly Conferences on Japanese Studies
NEAC will accept applications for supplemental funding from scholars organizing workshops and small conferences in the field of Japanese studies to be held in the United States (however, an exception may be made if the host institution is a U.S. non-profit organization and the event is relevant to the U.S.-Japan bilateral relationship). Travel to workshops or conferences, including the AAS annual conference, is ineligible for funding. Grant fund supported speakers or participants must be either U.S. citizens/permanent residents or Japanese nationals only. These small scholarly conferences/seminars often serve to bring together scholars from diverse regions of the United States to share knowledge on issues at the cutting edge of the field. Funds will be limited to a maximum of $5,000, and may be used to help defray the costs of hosting and organizing such events. Typical uses might include: materials and administrative costs, participant travel and lodging (not to exceed $200 per day), and space rental. Any international travel must occur on United States carriers and be less than first-class accommodations to be supported. To encourage efficient use of monies, priority will be given to applicants who have successfully obtained matching funds from their home institutions or other sources. Applicants must furnish detailed budgets showing travel expenses and daily costs and how precisely NEAC funds would be utlizied, along with names and vitae of key personnel involved in organizing the conference. Applications for projects not recently funded by NEAC will be given priority.
All grant applicants must submit their application via a NEAC Japan Studies grant application form. Grant applications must be received by no later than 5:00 p.m. Eastern Standard Time (EST) on FEBRUARY 1 for the spring/summer awards and OCTOBER 1 for the fall/winter awards. Since current AAS membership is required for your grant application, please be sure to take care of this before the grant application deadline, especially when a deadline falls on the weekend. Advisor recommendation letters for eligible graduate student applicants must be sent as an email attachment in PDF format on university letterhead directly by the advisor to email@example.com and also to arrive by no later than the above stated application deadlines. Please note the student applicant name in the advisor recommendation letter file attachment and e-mail subject line.
To facilitate the review and notification process, all travel and/or conference projects must begin AFTER the relevant grant cycle, i.e., after December 1 for the fall submission date, and after May 1 for the spring deadline. All projects must be completed within one year of award. Submission of a NEAC grant report and all applicable forms is required within 30-60 days of project/research travel completion depending on the category of grant award. Notification of awards will be made in late November for the fall/winter awards and late April for the spring/summer awards.
SPECIAL NOTE: As this is the final year of a three-year NEAC/AAS grant with the JUSFC, all grant applicants awarded in the Fall 2019 grant round must have their projects completed and their NEAC grant report, forms, and original receipts received in the AAS Ann Arbor office by no later than August 10, 2020. No reporting extensions can be allowed.
NOTE: AAS grants take the form of reimbursement rather than payment in advance, and only after project completion and grant report/form submission. Original receipts need to be retained and reimbursement is only for eligible expenses incurred up to the amount of the grant awarded.
NOTE ABOUT INDIRECT COSTS: The AAS is unable to support funding requests for indirect costs from applicants to its small grant programs. The AAS is a membership organization rather than a funding agency, and conducts its grant programs as a service to the field through the voluntary help of its members. Funds for all grant programs originate from outside agencies, and individual awards are quite modest. We therefore ask applicants’ home institutions to waive their normal indirect cost requirements.
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